Grants & Contracts

Looking for funding for a special project? Your first step is to notify University Relations & Institutional Advancement (URIA). Please contact Courtney DeCarlucci (Manager, Foundation and Corporate Relations) by e-mail at pggrants@pitt.edu or by phone at 724-836-9892.

Grant Submission Process

1. When a funding opportunity is identified, the campus Grants Administrator* reviews funding submission requirements.
    
2. Principal Investigator (PI) discusses opportunity with department chair and/or VPAA and obtains approval for any University commitments, course releases, and salary charged to the grant. Grant Administrator communicates grant requirements to PI.
    
3. Grants Administrator collaborates with the PI to prepare grant proposal and budget, ensuring that specific sponsor requirements and cost principles are adhered to.
    
4. Grants Administrator processes internal proposal for review in the Pitt Office of Sponsored Projects (OSP) Peris^TMMyFunding system. This internal proposal is submitted for review five days before the sponsor due date.
    
5. Grants Administrator communicates any required changes to proposal to PI/CO-PI(s) and, when necessary, obtains authorized signature.Grant Submission Process.
    
6. Once approved at the department level, school level, and by the OSP, the grant is submitted by the OSP or the campus Grants Administrator, on behalf of the PI.

Grant Award and Administration

1. When a proposal is approved for funding, the Grants Administrator* and Principal Investigator (PI) discuss the award and any applicable budget changes.
    
2. The Grants Administrator processes the grant award in the Pitt Office of Sponsored Projects (OSP) Peris^TM MyFunding system and uploads the grant agreement for review and authorized signature.
    
3. The OSP reviews the grant agreement and works with the Grants Administrator and sponsor to negotiate any changes to the agreement.
    
4. Once the grant agreement is approved by the OSP it is signed by the authorized representative(s) and the Grants Manager submits the agreement to the sponsor. The OSP requests a new sponsored account (05 account) for the project.
    
5. Once a new 05 account is created the Grants Administrator requests a budget modification to set up the project budget.
    
6. The PI is ultimately responsible for project implementation and fiscal oversight. The Grants Administrator will assist in ensuring compliance with terms/conditions of the grant, stewardship, and reporting to the funder.